How to Create a Custom Email Template in Outlook

Are you tired of typing out the same email over and over again? Do you want to save time and make your emails more professional? Creating custom email templates in Outlook can help you achieve just that. In this blog post, we will show you how to easily create and use custom email templates in Outlook.


Creating custom email templates in Outlook can be a game-changer for those who send out repetitive emails on a daily basis. With just a few simple steps, you can set up templates for various types of emails, such as responses to frequently asked questions or follow-up emails after meetings.

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Step 1: Open Outlook and Click on New Email

To begin creating a custom email template in Outlook, open your Outlook application and click on the “New Email” button to start a new email message.

Step 2: Design Your Email Template

Compose your email template with the content you want to be included in all future emails of this type. You can add text, images, links, and formatting as needed.

Step 3: Save the Email as a Template

Once you have designed your email template, go to the “File” tab and select “Save As.” Choose “Outlook Template” from the dropdown menu and save your template with a descriptive name.

Step 4: Use Your Custom Email Template

Next time you need to send an email using your custom template, simply go to the “New Items” dropdown menu and select “Choose Form.” Locate your saved template in the “User Templates in File System” tab and click “Open.” Your custom email template will open, ready to be edited and sent.


Creating custom email templates in Outlook is a great way to save time and streamline your email communication. By following the steps outlined in this blog post, you can easily create and use custom email templates to make your emails more professional and consistent. Have you tried creating custom email templates in Outlook before? Share your experiences and tips in the comments below!

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